Club Registration – Log Book Usage Tips

February 1st, 2020. Submitted by Roger.

 

The following relates to keeping your Club Vehicle Logbook up to date, as it is a legal document that is subject to audit by SA Police and the Department of Planning Transport and Infrastructure (DPTI)

  1. Driver must date, sign the logbook before the journey commences with a brief description of the travel (eg City, Suburbs or Country areas) and carry the logbook in the vehicle for that journey on that day.
  2. If the logbook is not signed by the driver and the driver is stopped by police then the vehicle is deemed to be unregistered and uninsured as the conditions of Club Registration have not been met. The driver may be prosecuted.
  3. The same applies if the vehicle is involved in an accident, meaning as it is unregistered and un insured, Companies will most likely refuse any claim or coverage.
  4. If there is a change of driver then each driver is to make an entry and sign the logbook for that days use. Same details but next line in the logbook.

NOTE:  This includes any person taking the Club Registered vehicle for a test run when in for any maintenance or service.

  1. One entry is required for each calendar day. (Midnight to Midnight represents a day)
  2. Do not miss any lines, all entries in the logbook to be consecutive.
  3. Sign Logbook only in Ink NO pencil is allowed.
  4. Vehicle can be driven for 90 days a year and it does not matter how many drivers sign the logbook
  5. The owner does not need to be with the vehicle at the time of use. Remember the DRIVER must sign the logbook.
  6. If the logbook is lost, TSOA must be notified as a replacement can be arranged.
  7. Should you change your Registration Number TSOA must be notified so records can amened.
  8. It is the Owner’s responsibility to enter and update the Registration commencement and expiry details
  9. If the owner fails to renew their club membership the vehicle must not be driven as it is Unregistered and uninsured, as the conditions of Club Registration have not been met. TSOA are required to notify DPTI. The logbook cannot be updated.
  10. To maintain compliance with the Club Registration Scheme, the Logbook must be updated by the 1st July as this is the commencement of the Club financial year. If not updated. Again the vehicle must not be driven as it is unregistered and uninsured TSOA must notify the DPTI.
  11. If the club registered vehicle is sold, the owner must cancel their club registration for that vehicle immediately. Club registration is not transferable. The logbook must be returned to the Club of issue so it can be cancelled. Once cancelled the logbook will be handed / posted back and they are required to keep the document for 2 months in case the police request to see it.
  12. If the owner of the Club Registered vehicle resigns from TSOA, cancels the registration or reverts to full registration, the logbook must be returned to the TSOA for Cancellation.
  13. Should the sole owner of the club Vehicle become deceased, the vehicle must not be driven as once that person dies the vehicle is deemed to be unregistered and uninsured by DPTI.
  14. Should the Vehicle be in joint names and one owner dies, then a person is recorded as deceased and this will prevent the registration being renewed again. There is a process in place which does which does an automatic transfer from joint to single names where deceased is recorded but this does not work for conditionally registered vehicles.
  15. Should the vehicle owner change Club Registration to a different Authorised Club,, the logbook must be returned to the issuing club for Cancellation, before the new club can issue a logbook. Club Concessional Registration and logbook issue is specific to a club.

 

Ian Rigby- TSOA Club Registrar

E-mail. tara1331@bigpnd.net.au

0417085083